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Editing your event

This article will step you through the core workflows required to quickly manage your events through to Promoted status. Let's look at editing your event.

Using the Update with AI feature

Outcome: Quickly populate event details from your existing event web page

When to Use: When you have an event page on your website or ticketing platform with complete information.

Steps:

  1. Access the event edit page

    • Click Edit Event next to any event in your event list page
  2. Enter your event URL
    • In the 'Update with AI' section, paste the complete URL of your event page
    • Click "Fetch Event Information"
    • EVA will as much information, such as event name, description, dates, venue, pricing, and images from your webpage
  3. Review the agent data
    • When complete you will receive the message "The AI agent has discovered this information about your event:" and data fields will be updated.

     

  4. Save your changes
    • Save as Draft to save for later
    • Save and Promote to promote it straight away!

⚠️ Review carefully: AI updates aren't always perfect - always verify the information

 

Manual Event Editing

Outcome: Manually complete event information when Ai updates not available or not returning the data you want.

Required Fields Checklist:
  • Event Name - use the official event title as it appears on marketing materials, make it clear, descriptive, and under 100 characters
  • Event Description - compelling marketing copy, under 4000 characters
  • Booking URL - the direct link to ticket purchase
  • Event Image - high-quality(minimum 600px wide), landscape orientation works best in emails,
  • Start Date and End Date
  • Venue/Location - recognizable venue name
  • Starting Price - lowest generally available price

Image Management Steps:
 
  1. Choose from the AI-discovered images
    • EVA finds images from your event URL
    • Preview each option by clicking on it
  2. Add your own image
    • Click "Add Custom Image"
    • Paste the direct URL to your image - **Tip**: Use images hosted on your website or professional photo services
  3. Preview your selection
    • Selected image appears in the email preview
    • Ensure it displays correctly across different screen sizes

 

Email Preview

Outcome: View how the event you are editing will display in the email campaign to your patrons

The Email Preview window will render your email template with the event data displayed within. At the top right of the window you can view either desktop (default) or mobile renderings.

⚠️ There is a warning at the bottom of the preview window - "Actual display may vary as each email client renders emails differently." - which explains that all email clients such as Outlook, Gmail etc. interpret HTML (or CSS) coding differently, which leads to diverse rendering outcomes.